Job Title: Bookkeeper

Department: Operations

Reports To: Executive Director

FLSA Classification: Non-Exempt

Status: Full-time   

Safety: Non-Safety Sensitive Position    

Date: January 20, 2020         

JOB SUMMARY

The primary purpose and function of the Non-Exempt Hourly Bookkeeper is to be responsible for all areas relating to financial reporting. This position will be responsible for developing, maintaining, and ensuring compliance with GAAP accounting principles, practices and procedures to ensure accurate and timely financial statements. The Bookkeeper ensures that work is properly allocated, completed in a timely and accurate manner, and ensuring accuracy on all accounting work. This position is responsible for promptly addressing all deadlines, shifting priorities based on organizational needs, and overseeing all accounting activities including accounts payable and receivable, general ledger preparation, financial reporting, annual audit participation and the support of budget and forecast activities.

The Bookkeeper position requires strong interpersonal communication skills, both written and verbal, due to having regular interaction with senior-level management and the organization’s Board of Directors.

ESSENTIAL RESPONSIBILITIES & DUTIES

  • Promote GSHS in all duties and tasks.

  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.

  • Understand all requirements related to GAAP and other applicable accounting standards and requirements.

  • Works directly with outside accounting services.

  • Ensure monthly, quarterly and year-end close are completed accurately and timely.

  • Ensure all reporting of all financial information, AR, AP, Inventory, Assets, Liabilities, and Equity are completed accurately and timely.

  • Oversee daily banking requirements and balancing.

  • Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.

  • Processes payroll and 401K contributions.

  • Supports and actively engages in budget and forecasting activities.

  • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.

  • Handles all non-routine reporting transactions.

  • Responds to inquiries from Executive Director regarding financial results, special reporting and other accounting related requests.

  • Properly prepare and work to ensure a clean and timely annual audit.

  • Assist in the development and implementation of new procedures and features to enhance the department workflow.

  • Work with other clinic departments to ensure all financial goals are met and advise on the progress of financial projects.

  • Performs all daily A/P, A/R and Cost analysis as it relates to department procedures.

  • Manages all vendor payments and employee audits for employee benefits programs.

  • Assist in other work areas and perform all other related duties, as needed and directed.

MUST BE AVAILABLE TO WORK THROUGH THE MONTHS OF JUNE, JULY AND AUGUST.

NO VACATION TIME APPROVED DURING THIS PERIOD.

EDUCATION AND EXPERIENCE

  • Education BA/BS in Business with an emphasis in Accounting preferred

  • Five to seven years of prior experience in the financial reporting/general ledger area required

  • Quickbooks experience required

  • ADP RUN proficiency required

  • Nonprofit experience preferred

  • Experience working in a veterinary clinic preferred

  • Must be able to thrive in a fast-paced environment

  • Must have strong experience with all Microsoft Office programs

  • Strong verbal and written communication skills required

  • Strong interpersonal and customer service skills required

  • Ability to multi-task, work under pressure and meet deadlines required

 

SUPERVISORY RESPONSIBILITIES

  • None

 

PHYSICAL DEMANDS

  • Frequently required to stand, walk, sit, and reach

  • Must be able to lift 20 pounds

  • Work performed requires lifting, bending, stooping, twisting, pushing, and other strenuous activities

  • The position requires regular use of standard office equipment

  • Work is often done in a time-sensitive and demanding environment

  • Evening, weekend, and holiday work may be required

 

PSYCHOLOGICAL DEMANDS

  • Strong psychological stamina to work under pressure and maintain decorum

  • Interface professionally and productively with all employees and vendors

 

WORKING CONDITIONS

  • Work takes place in an animal hospital, both indoors and outdoors

  • May have contact with animals with varying degrees of domesticity and physical condition

  • May be exposed to heights, such as step stools or ladders

  • Must employ basic safety standards at all times

 

SAFETY 

This is not a safety-sensitive position. Safety is to be given primary importance in every aspect and performing all related activities. We want to protect you against injury and illness, as well as minimize potential loss.  Please report all injuries (no matter how slight) to your manager immediately, as well as anything that needs repair or is a safety hazard.  A post-accident drug test will be conducted if you are involved in on-the-job accidents that may have involved human error and which cause a fatality, a serious injury, an injury requiring immediate treatment away from the scene, or an accident involving significant property damage. 

MEAL PERIODS

GSHS authorizes and provides an unpaid meal period, which must be taken for at least thirty minutes and it must commence before the end of the fifth hour of employment. If a non-exempt employee works more than ten hours in one day, the employee may take a second unpaid meal period of at least thirty minutes, which may be waived by mutual consent of both the employer and employee provided the first meal period was taken as long as a Meal Break Waiver Form is on file with Human Resources. If the total work period per day is no more than six hours, the meal period may be waived by mutual consent of both the employer and employee.

 

REST BREAKS

GSHS authorizes and provides duty-free rest periods for all non-exempt employees. Rest periods consist of at least ten minutes of "net" rest time for each four-hour work period or a major fraction thereof. Rest periods generally occur in the middle of the work shift to the extent practicable. Rest periods are not documented in employee time records.

ACCOMMODATIONS

In the event that an employee is or becomes disabled from performing one or more of the essential functions of the job, GSHS will engage in an interactive dialogue in a good faith attempt to identify a reasonable accommodation that permits a qualified employee to perform the essential functions of the employee’s job if the requested accommodation does not result in an undue hardship to the company.